Proposing a paper

Rules

  • All papers must be proposed via the online form here in the list of panels
  • An individual cannot present more than one paper
  • All paper co-authors must be registered conference participants, non-presenting co-author are not permitted
  • Every person can have up to two different roles:
  • you can be a convenor to one workshop/lab/roundtable,
  • and/or be a discussant or chair to another workshop/lab/roundtable,
  • and/or give a paper in one workshop/lab/roundtable

Below the ‘Propose a paper’ button on each panel page there is a statement as to how many papers have been proposed to that panel to-date, something that may aid in deciding in which panel a paper may have a better chance of acceptance. Obviously that’s not guaranteed, but it’s worth taking a look at these statements and working the odds.

Paper proposals must consist of:

  • a paper title
  • the name/s and email address/es of author/s
  • a short abstract of fewer than 300 characters
  • a long abstract of fewer than 250 words

All proposals must be made via the online form in the panel list, not by email

List of panels

There is a ‘propose’ link beneath the long abstract of each panel page and also next to its title. Go to the panel page you are interested in and then click on this proposal link to make your proposal directly to that panel.

Make sure that you have read through the rules and additional information before proposing you paper.

On submission of the proposal, the authors will receive an automated email confirming receipt. If you do not receive this email, please first check the conference system (‘Login’ button, see toolbar above right) to see if your proposal is there. If it is, it simply means your confirmation email got spammed/lost; if it is not, you will need to re-submit, as for some reason the process was not completed. If you forget to add a co-author they can be added from the paper-edit page (reached via the Log in button up top). But if you wish to withdraw your paper, please email dgska(at)nomadit.co.uk.

Proposals will be marked as pending until the end of the Call for Papers (15 January 2025). Convenors will then be asked to make their decisions over the papers proposed to their panel by 24 January.

Convenors please note

Make sure not to mark any papers before the Call for Paper closes, as essential proposals might be proposed on the last minute.

Once the Call for Paper has closed you can communicate the results to the proposers, marking them up in the conference system (via ‘Login’ on the conference website).

Further information

Zoom

Unfortunately, there is no reliable and comprehensive Internet access at the University of Cologne: Zoom/Meet/Teams events/presentations are not possible.

Funding

Unfortunately the conference is unable to offer financial assistance. Please consult with your institution for support or apply directly to alternative sources of funding.

Paper transfer

Papers which are neither accepted nor rejected, but marked for ‘transfer’, will be given the opportunity to be re-housed into other panels. The conference organisers will contact the authors of the proposals set to transfer and ask them to modify their abstracts to fit another panel of their choosing.

The authors will then inform us of two panels they would like to apply to (in order of preference). We then forward the title, short and long abstracts to the conveners and ask them to consider the proposal. If the first panel rejects the proposal, we contact the second choice. Transfers which get rejected by both panels will then be set to ‘rejected’.

Useful information for later

Editing your paper

Paper authors can login at the conference website (‘login’ button in the top right corner) to edit their proposals.

Timing of presentations

Each workshop session lasts 90 minutes (maximum 4 presenters, minimum 3). This leaves approximately 20 minutes per presentation (10-15 presentation + 10-5 minutes for questions). Depending on the number of presentations received, a second time slot may be allocated in exceptional cases.

Roundtables have a maximum time slot of 90 minutes and a maximum of 7, minimum 5 invited guests.

Labs, like workshops, have 1 or 2 time slots of 90 minutes each, depending on the number of presentations received. The number of lab participants is up to the convenors.

Communication between authors/convenors

Convenor/author email addresses are not shown on the panel pages for anti-spam reasons. However, there is an in-built secure email messaging system.

If you cannot work that, please email dgska(at)nomadit.co.uk to obtain relevant email addresses.